FORWARD PLAN
The decisions likely to be taken by North Yorkshire Council in the following 12 months are set out below:
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Publication Date:
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15 January 2024 |
Last updated: |
15 January 2024 |
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Period covered by Plan: |
31 January 2025 |
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PLEASE NOTE:-
In accordance with the Local Authorities (Executive Arrangements)(Meetings and Access to information)(England) Regulations 2012, at least 28 clear days’ notice, excluding the day of notification and the day of decision taking, must be published on the Forward Plan of any intended key decision. It is also a requirement that 28 clear days’ notice is published of the intention to hold an Executive meeting or any part of it in private for the consideration of confidential or exempt information. For further information and advice please contact the Democratic Services and Scrutiny Manager on 01609 533531.
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FUTURE DECISIONS
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Likely Date of Decision |
**Decision Taker |
In Consultation with (Executive Member or Corporate Director) |
Description of Matter – including if the report contains any exempt information and the reasons why |
Key Decision
YES/NO |
Decision Required |
Consultees (i.e. the principal groups to be consulted) |
Consultation Process (i.e. the means by which any such consultation is to be undertaken) |
Contact details for making representations (Tel: 0845 034 9494) unless specified otherwise) |
Relevant documents already submitted to Decision Taker |
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9 Jan 2024
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Corporate Director of Resources |
Executive Member for Managing our Environment
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Request to bid for Social Housing Decarbonisation Grant (wave 2.2)
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Yes |
NYC is preparing
a bid for Social Housing Decarbonisation Fund. This provides
financial support of up to 50% for housing retrofit measures to
Council owned stock. The Council is able to bid for Wave 2.2 of
this fund with an anticipated bidding date of 10th January
2024.
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Consultation with Housing Services, Climate Change and central services including Finance, Legal Services, Procurement, Public Health and Transformation. |
A Task and Finish group has been established to ensure services are engaged |
Jos Holmes jos.holmes@northorks.gov.uk |
Report |
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12 Jan 2024
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Corporate Director of Community Development |
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Biodiversity Net Gain (BNG) Monitoring and Reporting fees
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Yes |
1/ To set out a
proposed charging schedule for monitoring of s106 agreements for
Biodiversity Net Gain sites for all sites where such an obligation
exists.
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n/a |
n/a |
Tim Burkinshaw, Biodiversity Net Gain Officer timothy.burkinshaw@northyorks.gov.uk |
Biodiversity Net Gain (BNG) Monitoring and Reporting fees |
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16 Jan 2024
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Executive Member for Children & Families |
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Sector Led Improvement Partner Programme (SLIP) Grant Funding
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Yes |
To seek a
decision for approval to accept of an offer of grant funding (for
up to £325,000) from the Department for Education (DfE) under
their newly announced Sector Led Improvement Partner (SLIP)
Programme for 2024/2025.
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19 Jan 2024
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Assistant Director - Property, Procurement & Commercial |
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Key Decision in relation to the Office Furniture contract
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Yes |
A Key Decision is
required in relation to the Office Furniture contract in order to
utilise the available contract extension from 1 April 2024 –
31 March 2025.
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None. |
N/A. |
Andrew McLay, Workplace Manager, Asset and Workplace andrew.mclay@northyorks.gov.uk |
Key Decision in relation to the Office Furniture
contract |
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19 Jan 2024
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Assistant Director - Technology |
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Procurement of Replacement of Analogue Lines
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Yes |
Procurement of Replacement of Analogue Line
and broadband services for NYC.
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Representatives from the IT teams in the
former districts have been consulted on the planned procurement
route and intention to replace existing analogue/broadband lines
with a replacement service in line with the proposed shutdown of
the current analogue telephone network by Openreach in December
2025. |
Email/Teams meetings |
Andrew Lambert, Service Manager, Technology and Change andrew.lambert@northyorks.gov.uk |
Procurement of Replacement of Analogue Lines |
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23 Jan 2024
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Executive |
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Revenue Budget 2024/25 and Medium Term Financial Strategy - To make recommendation to Full Council
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Yes |
To consider and
recommend to Council the Revenue Budget for 2024/25 and the
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Management Board |
Budget consultation process |
Gary Fielding, Corporate Director of Resources gary.fielding@northyorks.gov.uk |
Revenue Budget 2024/25 and Medium Term Financial Strategy - To make recommendation to Full Council |
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23 Jan 2024
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Executive |
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Council Plan 2024- 2028
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Yes |
To consider and recommend to council the Council Plan for 2024-2028
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Corporate and
Partnerships Overview and Scrutiny Committee |
Meetings |
Simon Moss, Strategy & Performance Team Leader simon.moss@northyorks.gov.uk |
Council Plan 2024- 2028 |
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23 Jan 2024
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Executive |
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Proposed Selective Licensing scheme in Scarborough
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Yes |
To report on the findings of the consultation on the proposed Selective Licensing scheme for private rented properties in parts of Scarborough and subject to these findings, recommend the designation of a Selective Licensing scheme within parts of the Castle, Northstead and Falsgrave and Stepney divisions within Scarborough.
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The consultation on the proposal to introduce a Selective Licensing scheme was with residents within the proposed area, private landlords and agents with properties in the proposed area and all relevant stakeholders |
By means of both
a paper and on-line survey to residents and landlords. |
John Burroughs, Housing Strategy and Development Officer john.burroughs@northyorks.gov.uk |
Proposed Selective Licensing scheme in Scarborough |
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23 Jan 2024
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Executive |
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Allocations scheme for the provision of social housing – approval of the proposed North Yorkshire Council allocations policy for social housing following public consultation
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Yes |
To seek approval to adopt the revised Housing allocations policy for social housing.
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•All tenants
of North Yorkshire Council |
•Primarily
through an online survey with the option of a paper version for
those who require this |
Carl Doolan, Housing Services Manager carl.doolan@northyorks.gov.uk |
Allocations scheme for the provision of social housing – approval of the proposed North Yorkshire Council allocations policy for social housing following public consultation |
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23 Jan 2024
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Executive |
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Admission Arrangements 2025/2026
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Yes |
To report on the consultation response to the proposed admission arrangements for Community and Voluntary Controlled schools for the school year 2025/2026, and to seek Executive approval to recommend the proposed arrangements to the Council for determination.
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Statutory consultation – public and schools |
Posted on Council website and emailed to primary and secondary schools and other stakeholders including diocesan directors for education and neighbouring authorities. Dates of consultation 27th October 2023 to 15th December 2023. |
Lisa Herdman, Lead for Admissions, Education and Skills lisa.herdman@northyorks.gov.uk |
Admission Arrsngements 2025/2026 |
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23 Jan 2024
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Executive |
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Director of Public Health Annual Report
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No |
Under the National Health Service Act 2006, Directors of Public Health ‘must prepare an annual report on the health of the people in the area of the local authority’. Executive are being asked to consider and note the report.
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A review of relevant engagement already completed was undertaken and new engagement carried out to inform the report. Key groups engaged with included children, young adults, families and professionals working with children and families. |
Growing up in
North Yorkshire survey 2022 - analysis |
Shanna Carrell, Equalities Manager shanna.carrell@northyorks.gov.uk 01609532992 |
Director of Public Health Annual Report |
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23 Jan 2024
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Executive |
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Approval of criteria and fee for entry on to the Self-build and Custom Housebuilding register
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Yes |
The purpose of
the report is to consider responses to the consultation on the
proposed criteria and fee for entry onto the Self-build and Custom
Housebuilding register and adopt the measures set out in the
report.
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Consultation has
already taken place on the proposed restrictions to limit access to
the register for self-build to residents or those with a connection
to North Yorkshire and the proposed fee. |
As above.
Consultation has already taken place prior to this report being
brought before Executive. |
Steve Wilson, Planning Policy and Conservation Manager steve.wilson1@northyorks.gov.uk |
Approval of criteria and fee for entry on to the Self-build and Custom Housebuilding register |
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23 Jan 2024
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Executive |
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Fountains Earth, Lofthouse, Church of England Endowed VC Primary School – School Closure Proposal
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Yes |
Decision whether or not to publish statutory proposals and notices for the closure of Fountains Earth, Lofthouse CE Endowed Primary School with effect from 31 March 2024.
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Parents, Staff, Governors, Local Elected Members, Parish Council, Diocese Board, MP and other local stakeholders. |
Consultation ran from 17 November 2023 to 22
December 2023. Consultation document issued to consultees and
available on NYC website. |
Andrew Dixon, Strategic Planning Manager, Education & Skills Andrew.Dixon@northyorks.gov.uk |
Fountains Earth, Lofthouse, Church of England Endowed VC Primary School – School Closure Proposal |
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23 Jan 2024
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Executive |
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Second Homes Council Tax Premium
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Yes |
To consider the introduction of a premium as previously approved by Council in principle in February 2023
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N/A |
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Sherri Williamson, Head of Revenues sherri.williamson@northyorks.gov.uk |
Second Homes Council Tax Premium |
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23 Jan 2024
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Executive Member for Education, Learning & Skills |
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DfE Teachers Pay Additional Grant (Special Schools and Pupil Referral Units) – Funding Consultation Approval Request
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Yes |
To request approval to consult local authority maintained special schools and academies and pupil referral units within North Yorkshire on the allocation methodology for the DfE Teachers Pay Additional Grant for the 2023/24 and 2024/25 financial years.
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Local authority maintained special schools and academies and pupil referral units within North Yorkshire |
Consultation document with e-response link
e-mailed to consultees within North Yorkshire |
Howard Emmett howard.emmett@northyorks.gov.uk |
DfE Teachers Pay Additional Grant (Special Schools and Pupil Referral Units) – Funding Consultation Approval Request |
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23 Jan 2024
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Executive Member for Education, Learning & Skills |
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Proposal to consult on changes to the Council’s Home to School Transport Policy
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Yes |
To seek approval to begin a consultation on proposed changes to the Council’s Home to School Transport Policy following new Department for Education statutory guidance dated June 2023
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Schools, Parents, Academy Trusts, NYC Elected Members, Parish Councils, Diocesan Boards, MPs and other stakeholders. |
A notification of the consultation will be sent to consultees, and documentation will be available on the NYC website. Any further public engagement will be referenced in the report for the meeting on 23 January. |
Andrew Dixon, Strategic Planning Manager, Education & Skills Andrew.dixon@northyorks.gov.uk |
Proposal to consult on changes to the Council’s Home to School Transport Policy |
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23 Jan 2024
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Assistant Chief Executive - HR & Business Support |
Deputy Leader & Executive Member for Finance & Resources
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Procurement of Multi Function Devices (MFD’s)
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Yes |
To propose that
the Executive Member and Officer agree that the Council initiates
the Tender Process to procure Multi-Function Printing Devices,
Print Room Hardware, and a suitable print management system for
North Yorkshire Council.
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N/A |
N/A |
John Metcalfe, Business Support Manager - DMC, Business Support Services john.metcalfe@northyorks.gov.uk |
Procurement of Multi Function Devices (MFD’s) |
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23 Jan 2024
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Corporate Director Children and Young People's Services |
Executive Member for Education, Learning & Skills
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Academy Conversion Rate
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No |
To seek approval for the proposed increase, with effect from April 2024, the Council’s charges that apply to voluntary academy conversions
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Andrew Dixon, Strategic Planning Manager, Education & Skills andrew.dixon@northyorks.gov.uk |
Academy Conversion Rate |
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31 Jan 2024
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Assistant Director - Property, Procurement & Commercial |
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Contract for gas supply from the 1st April 2025
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Yes |
New Framework for gas supply (for corporate properties, schools and District Councils as part of LGR)
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Relevant Officers - internal |
Internal communication, discussions and meetings a required |
Katherine Edge, Senior Property Officer 01609 532118 or Howard.Emmett@northyorks.gov.uk |
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25 Jan 2024
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Assistant Director - Property, Procurement & Commercial |
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Contracted Supply of Marinated Chicken and accompanying products
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Yes |
To consider a contact award for the supply of Marinated Chicken products and accompanying products. Through a procurement exercise. The decision is required as our current supplier is not in a contract and due to the increase in popularity our annual spend now needs a contract in place. The procurement will provide consistency and continuity within our units and prevent service disruption.
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Facilities Management - Senior Managers |
Published for 28 days |
Joanne Simpson, Quality Systems Manager joanne.simpson@northyorks.gov.uk |
Contracted Supply of Marinated Chicken and
accompanying products |
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26 Jan 2024
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Corporate Director of Environment |
Executive Member for Highways & Transportation
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Highway Development Service - Design and Construction Project - Selby SEN School Access Works
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Yes |
To seek agreement for the procurement of S278 works on behalf of the Council's Children and Young People's Service through the council's arm length contractor North Yorkshire Highways (NYH) via a direct award.
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Allan McVeigh, Head of Network Strategy, Highways and Transportation allan.mcveigh@northyorks.gov.uk |
Highway Development Service - Design and Construction Project - Selby SEN School Access Works |
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26 Jan 2024
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Corporate Director of Environment |
Executive Member for Managing our Environment
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Registrar, Coroner and Bereavement Services Fees and Charges 2024/2025 and 2025/2026
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Yes |
To inform of the current service fees and
charges structure and obtain approval for fees and charges for the
Bereavement Service for the financial year 2024-25 and
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Internal |
N/a |
Adrian Clarke adrian.clarke@northyorks.gov.uk |
Registrar, Coroner and Bereavement Services Fees and Charges 2024/2025 and 2025/2026 |
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26 Jan 2024
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Corporate Director of Environment |
Executive Member for Managing our Environment
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Environmental Services Charges for 2024-25
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Yes |
To seek approval to the proposals for charges for commercial waste at the Household Waste Recycling Centres (HWRCs) and bulky waste collection charges for residents for 2024-25.
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Joanne Kearney, Waste Contracts Manager joanne.kearney@northyorks.gov.uk |
Environmental Services Charges for 2024-25 |
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26 Jan 2024
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Corporate Director of Environment |
Executive Member for Highways & Transportation
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Review of Fees and Charges 2024/25 for Highways and Transportation, Parking Services, Street Scene, Parks and Grounds
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Yes |
To seek approval for a review of fees and charges for 2024-25 in Highways and Transportation, Parking Services, Street Scene, Parks and Grounds in line with the corporate Fees and Charges Strategy
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N/a |
N/a |
Allan McVeigh, Head of Network Strategy, Highways and Transportation allan.mcveigh@northyorks.gov.uk |
Review of Environment Directorate Fees and Charges 2024-2025 |
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26 Jan 2024
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Corporate Director of Environment |
Executive Member for Highways & Transportation
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Highways Capital Programme 2024-2025
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Yes |
To seek approval for schemes to be added to the 2024/25 Highways Capital Annual Programme due to the additional funding recently announced by the Department for Transport (DfT) and approve the addition of further schemes to be added to the Highways Capital Forward Programme
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James Gilroy, Team Leader, Highway Asset Management james.gilroy@northyorks.gov.uk |
Highways Capital Programme 2024-2025 |
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26 Jan 2024
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Corporate Director of Environment |
Executive Member for Managing our Environment
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Procurement of Suppliers for the Acceptance and Processing of Garden Waste
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Yes |
To seek approval
for a procurement to be undertaken to establish new
contracts.
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Peter Jeffreys, Head of Service - Waste peter.jeffreys@northyorks.gov.uk |
Procurement of Suppliers for the Acceptance and Processing of Garden Waste |
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26 Jan 2024
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Assistant Director - Property, Procurement & Commercial |
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Contract for Hard Facilities Management Fire Equipment: Inspection and Supply
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Yes |
To undertake a procurement exercise for Hard Facilities Management Fire Equipment: Inspection and Supply
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Relevant officers - internal |
Internal communication, discussions and meetings as required |
Katherine Edge, Senior Property Officer katherine.edge@northyorks.gov.uk |
Contract for Hard Facilities Management Fire Equipment: Inspection and Supply |
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30 Jan 2024
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Assistant Director - Property, Procurement & Commercial |
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Decision to undertake a procurement exercise for the adaptation of the former Woodfield Primary School, Harrogate, to create new special school provision for autistic children aged 11 – 19 years
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Yes |
To seek approval to undertake a procurement exercise for the adaptation of the former Woodfield Primary School, Harrogate, to create new special school provision for autistic children aged 11 – 19 years.
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The scheme has been subject to a report to the Executive Member for Education Learning and Skills on 30th May 2023 and the Executive on 22nd August 2023. Further consultation has been undertaken CYPS Leadership Team and CYPS Officers. |
A consultation period for the creation of the new school provision has been undertaken and ran for 6 weeks from 12th June – 24th July 2023. A further report went to the Executive on 22nd Aug 2023 and was approved on the public consultation to open a new special school in Harrogate, and to seek approval to proceed with the required Presumption Route process. |
Paula McLean, Corporate Programme Manager, Property paula.mclean@northyorks.gov.uk |
Decision to undertake a procurement exercise for the adaptation of the former Woodfield Primary School, Harrogate, to create new special school provision for autistic children aged 11 – 19 years |
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30 Jan 2024
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Assistant Director - Property, Procurement & Commercial |
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Decision to undertake a procurement exercise for drainage works and kitchen refurbishment at Langton Primary School.
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Yes |
To seek approval to undertake a procurement exercise for drainage works and kitchen refurbishment at Langton Primary School.
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The scheme is being funded from the CYPS School Condition Grant approved by The Executive. Further consultation has been undertaken with the School and CYPS Officers. |
No further consultation is required. The decision to procure follows on from the previous decisions to fund capital works at Langton Primary School. |
Paula McLean, Corporate Programme Manager, Property paula.mclean@northyorks.gov.uk |
Decision to undertake a procurement exercise for drainage works and kitchen refurbishment at Langton Primary School. |
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30 Jan 2024
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Assistant Director - Property, Procurement & Commercial |
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Decision to undertake a procurement exercise for the demolition of a HORSA unit and replacement with a double prefabricated classroom unit at Boroughbridge Primary School.
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Yes |
To seek approval to undertake a procurement exercise for the replacement of a HORSA unit with a double prefabricated classroom unit at Boroughbridge Primary School.
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This scheme forms part of the CYPS Basic Need Programme 2022 – 2025. This was agreed by the Executive on 15th March 2022. Further consultation has been undertaken with the School and CYPS Officers. |
No further consultation is required. The decision to procure follows on from the previous decisions to undertake development works at Boroughbridge Primary. |
Paula McLean, Corporate Programme Manager, Property paula.mclean@northyorks.gov.uk |
Decision to undertake a procurement exercise for the demolition of a HORSA unit and replacement with a double prefabricated classroom unit at Boroughbridge Primary School. |
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31 Jan 2024
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Assistant Director - Housing |
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Procurement for the provision of extensions to provide additional Council owned Residential dwellings
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Yes |
The purpose of
this report is to seek approval to procure a contractor/s to
undertake the construction of the following extension projects as
part of an essential adaptations programme to provide the essential
facilities for the occupiers disabled requirements or to support
the overcrowding requirement of the occupier. (figures quoted are
inclusive of VAT)
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The decision maker will consult with the corporate Director of Community Development, and Director of Resources |
Direct contact |
Stephen Hynes, Capital Planned Works Project Manager stephen.hynes@northyorks.gov.uk |
Procurement for the provision of extensions to provide additional Council owned Residential dwellings |
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6 Feb 2024
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Executive |
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Housing Assistance and Disabled Adaptations Policy
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Yes |
Due to the variations in approach towards the method of delivery of the disabled facilities grant, there were also some subtle variations between the legacy areas in relation to their policy approach and their interpretation and implementation of legislation. Whilst all areas are using the powers and flexibilities given within the legislation, there has been some variation in terms of scope of works undertaken along with differences in financial thresholds and parameters adopted. The report will outline how the policy seeks to draw together an interpretation of the mandatory elements of Disabled Facilities Grant (DFG) legislation and the discretionary elements of the RRO into a single published document. The report will therefore sets out the key recommendations for the policy and seek agreement to adopt the North Yorkshire Housing Assistance and Disabled Facilities Grant Policy for the new authority.
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Health |
A draft policy was submitted to the LGR Housing board post vesting day. As part of the LGR work, consultation had taken place with representatives from the LGR Housing work stream. A further task |
Lynn Williams, Head of Housing Renewal lynn.williams@northyorks.gov.uk |
Housing Assistance and Disabled Adaptations Policy |
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6 Feb 2024
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Executive |
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Managing Adult Social Care Pressures
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Yes |
To update Members on actions being taken to address adult social care waiting times and workforce pressures and to set out the evaluation of the Ethical Decision-Making Framework that was put in place in January 2022
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Richard Webb, Corporate Director of Health and Adult Services richard.webb@northyorks.gov.uk |
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6 Feb 2024
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Executive |
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North Yorkshire Council Local Development Scheme 2024
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Yes |
To seek approval to bring into effect the North Yorkshire Council Local Development Scheme 2024 as required by Section 15 of the Town and Country Planning (Local Planning) (England) Regulations 2012 as amended. The LDS sets out the key milestones for preparing development plan document.
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Executive Member
Open to Business |
Correspondence and meetings |
Linda Marfitt, Acting Head of Place-shaping and Economic Growth linda.martfitt@northyorks.gov.uk |
North Yorkshire Council Local Development Scheme 2024 |
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6 Feb 2024
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Executive |
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Selby District Local Plan - Revised Regulation 19 (Publication version) draft plan for public consultation
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Yes |
To seek approval to consult on a revised Publication Local Plan for the former Selby district area to fulfil the requirements of Regulation 19 of the Town and Country Planning (Local Planning) (England) Regulations 2012 (as amended).
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Executive Member
Open to Business |
Correspondence and meetings |
Caroline Skelly, Planning Policy Manager caroline.skelly@northyorks.gov.uk |
Selby District Local Plan - Revised Regulation 19 (Publication version) draft plan for public consultation |
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6 Feb 2024
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Executive |
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Housing Enforcement Policy
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Yes |
The report will set out the detail of the proposed NYC housing enforcement policy, which is required in order for us to deliver our statutory duties in relation to housing standards in the private sector.
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As this is based on statutory legislation, consultation has been undertaken in house with environmental health and enforcement officers across the legacy council areas who deliver the service, in addition to other environmental health colleagues regionally and nationally. |
Consultation was
undertaken initially as part of the LGR work streams. |
Lynn Williams, Head of Housing Renewal lynn.williams@northyorks.gov.uk |
Housing Enforcement Policy |
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6 Feb 2024
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Executive |
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Community Infrastructure Levy Spending Protocol and Infrastructure Funding Statement
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Yes |
To approve the
Community Infrastructure Levy (CIL) Spending Protocol which
oversees
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Executive Member
for Open to Business |
Correspondence and meetings |
Tracey Rathmell, Head of Delivery and Infrastructure tracey.rathmell@northyorks.gov.uk |
Community Infrastructure Levy Spending Protocol and Infrastructure Funding Statement |
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6 Feb 2024
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Executive |
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Submission of the New Settlement (Maltkiln) Development Plan Document
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Yes |
To reaffirm approval of the submission of the New Settlement (Maltkiln) Development Plan Document to the Secretary of State for independent examination in accordance with Town & Country Planning (Local Planning) (England) Regulations 2012 (as amended).
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Executive Member Open to Business |
Correspondence and meetings |
Tracey Rathmell, Head of Delivery and Infrastructure tracey.rathmell@northyorks.gov.uk |
Submission of the New Settlement (Maltkiln) Development Plan Document |
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6 Feb 2024
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Executive |
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Council Pay Policy
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Yes |
Council pay policy to make recommendation to full council
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Management Board and Group Leaders |
Meetings and emails |
Trudy Forster, Assistant Chief Executive - HR & Business Support trudy.forster@northyorks.gov.uk |
Council Pay Policy |
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6 Feb 2024
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Executive |
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Scarborough Harbour West Pier
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Yes |
The report will
seek approval:
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Community
Development: Economic Development, Regeneration, Tourism and
Skills, Resources |
Email and briefing |
Helen Jackson, Regeneration Projects Manager helen.jackson1@northyorks.gov.uk |
Scarborough Harbour West Pier |
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6 Feb 2024
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Corporate Director Children and Young People's Services |
Executive Member for Children & Families
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Contract for the Provision of a Disabled Children’s Approved Providers List
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Yes |
To seek approval for the procurement of a new contract for the provision of a Children’s Approved Providers List .
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No formal consultation will be undertaken, but an engagement process will be carried out. |
An engagement process and meetings with interested parties |
Gemma Sheader gemma.sheader@northyorks.gov.uk |
Contract for the Provision of a Disabled Children’s Approved Providers List |
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9 Feb 2024
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Corporate Director of Health and Adult Services |
Executive Member for Health & Adult Services
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Fees for inhouse community care services 2024/25
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Yes |
To approve the proposed changes in fees and charges for inhouse community care services, plus meals, transport and laundry services for 2024/25
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Abigail Barron, AD Prevention & Service Development, Anton Hodge, AD Finance (HAS) anton.hodge@northyorks.gov.uk. Abigail.barron@northyorks.gov.uk 01609 532141 & 01609 535371, |
Fees for inhouse community care services 2024/25 |
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9 Feb 2024
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Corporate Director of Health and Adult Services |
Executive Member for Health & Adult Services
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Fees payable for external providers of social care provision
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Yes |
To approve fees and annual uplift level for 2024/2025
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Independent Care Group |
Direct negotiations via meetings and correspondence |
Abigail Barron, AD Prevention & Service Development, Anton Hodge, AD Finance (HAS) anton.hodge@northyorks.gov.uk and Abigail.barron@northyorks.gov.uk 01609 532141 & 01609 535371, |
Fees payable for external providers of social care provision |
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14 Feb 2024
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Executive Member for Open to Business |
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Adoption of the Statement of Community Involvement
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Yes |
Following public consultation, the Statement of Community Involvement (as amended) is brought back for consideration of any issues raised. The purpose is to adopt the Statement of Community Involvement and use it to ensure engagement of communities and other interested parties in the preparation of the local plan and other policy documents, consideration of planning applications, enforcement and other areas of planning.
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The draft Statement of Community Involvement is subject to consultation with the community and other interested organisations, developers and businesses in accordance with the Town and Planning Regulations and legislation. |
The Planning Service uses its consultee database that holds the details of persons and organisations who have expressed an interest in being involved in the local plan and other planning policy matters. Consultation takes place with all these entrants by means of the online local plan portal or their other preferred means of contact. |
Steve Wilson, Planning Policy and Conservation Manager steve.wilson1@northyorks.gov.uk |
Adoption of the Statement of Community Involvement |
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14 Feb 2024
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Executive Member for Open to Business |
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Approval of West Harrogate Infrastructure Delivery Strategy (WHIDS) and update for West Harrogate Parameters Plan (WHPP)
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Yes |
Officers are
recommending approval of the West Harrogate Infrastructure Delivery
Strategy (WHIDS). It has been prepared in order establish the
timing and delivery of the infrastructure to support the
development sites in West Harrogate. This work will inform the
section106 requirements aiding efficient determination of planning
applications.
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Legal |
via email |
Tracey Rathmell, Head of Delivery and Infrastructure tracey.rathmell@northyorks.gov.uk |
Approval of West Harrogate Infrastructure Delivery Strategy (WHIDS) and update for West Harrogate Parameters Plan (WHPP) |
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20 Feb 2024
|
Executive |
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Q3 Performance Monitoring and Budget Report
|
Yes |
Q3 Performance Monitoring and Budget report including: Revenue Plan; Capital Plan; Treasury Management and Prudential Indicators
|
Management Board |
Meetings |
Gary Fielding, Corporate Director of Resources gary.fielding@northyorks.gov.uk |
Q3 Performance Monitoring and Budget Report |
|
20 Feb 2024
|
Executive |
|
Network North: Phase 3 Bus Service Improvement Plan Funding Proposal
|
Yes |
To approve the submission of the Funding Plan
Proposal template required by Department of Transport for approval
an indicative allocation of £3.5M funding for bus
services.
|
The Department for Transport requires that proposals are agreed through the North Yorkshire Bus Enhanced Partnership which includes bus company and passenger group representatives |
Through North
Yorkshire Bus Enhanced Partnership. |
Andrew Clarke, Public & Community Transport Manager andrew.clarke@northyorks.gov.uk |
Network North: Phase 3 Bus Service Improvement Plan Funding Proposal |
|
21 Feb 2024
|
Full Council |
|
To consider North Yorkshire Council's Revenue Budget 2024/25 and the Medium Term Financial Strategy (MTFS)
|
Yes |
To consider and
recommend to Council
|
Management
Board |
Meetings |
Gary Fielding, Corporate Director of Resources gary.fielding@northyorks.gov.uk |
To consider North Yorkshire Council's Revenue Budget 2024/25 and the Medium Term Financial Strategy (MTFS) |
|
22 Feb 2024
|
Corporate Director of Environment |
Executive Member for Highways & Transportation
|
Vehicle Telematic System Procurement for North Yorkshire Council 2024
|
Yes |
To seek approval
for the procurement of a vehicle telematics system for the fleet of
North Yorkshire Council. The system will be used to manage and
track vehicle assets and associated road risk.
|
N/a |
N/a |
Andrew Sharpin, Fleet & Operations Manager gabrielle.barber@northyorks.gov.uk |
Vehicle Telematic System Procurement for North Yorkshire Council 2024 |
|
21 Feb 2024
|
Full Council |
|
Council Plan 2024- 2028
|
Yes |
To approve the Council Plan for 2024- 2028
|
Corporate and
Partnerships Overview and Scrutiny Committee |
Meetings |
Simon Moss, Strategy & Performance Team Leader simon.moss@northyorks.gov.uk |
Council Plan 2024- 2028 |
|
21 Feb 2024
|
Full Council |
|
Allocations scheme for the provision of social housing – approval of the proposed North Yorkshire Council allocations policy for social housing following public consultation
|
Yes |
To seek approval to adopt the revised Housing allocations policy for social housing.
|
• All
tenants of North Yorkshire Council |
• Primarily through an online survey with
the option of a paper version for those who require this |
Carl Doolan, Housing Services Manager carl.doolan@northyorks.gov.uk |
Allocations scheme for the provision of social housing – approval of the proposed North Yorkshire Council allocations policy for social housing following public consultation |
|
21 Feb 2024
|
Full Council |
|
Proposed Selective Licensing scheme in Scarborough
|
Yes |
To report on the findings of the consultation on the proposed Selective Licensing scheme for private rented properties in parts of Scarborough and subject to these findings, recommend the designation of a Selective Licensing scheme within parts of the Castle, Northstead and Falsgrave and Stepney divisions within Scarborough.
|
The consultation on the proposal to introduce a Selective Licensing scheme was with residents within the proposed area, private landlords and agents with properties in the proposed area and all relevant stakeholders |
By means of both a paper and on-line survey to
residents and landlords. |
John Burroughs, Housing Strategy and Development Officer John.Burroughs@northyorks.gov.uk |
Proposed Selective Licensing scheme in Scarborough |
|
21 Feb 2024
|
Full Council |
|
Admission Arrangements 2025/26
|
Yes |
To report on the consultation response to the proposed admission arrangements for Community and Voluntary Controlled schools for the school year 2025/2026, and to seek Council determination.
|
Statutory consultation – public and schools |
Posted on Council website and emailed to primary and secondary schools and other stakeholders including diocesan directors for education and neighbouring authorities. Dates of consultation 27th October 2023 to 15th December 2023. |
Lisa Herdman, Lead for Admissions, Education and Skills lisa.herdman@northyorks.gov.uk |
Admission Arrangements 2025/26 |
|
21 Feb 2024
|
Full Council |
|
Housing Assistance and Disabled Adaptations Policy
|
Yes |
Due to the variations in approach towards the method of delivery of the disabled facilities grant, there were also some subtle variations between the legacy areas in relation to their policy approach and their interpretation and implementation of legislation. Whilst all areas are using the powers and flexibilities given within the legislation, there has been some variation in terms of scope of works undertaken along with differences in financial thresholds and parameters adopted. The report will outline how the policy seeks to draw together an interpretation of the mandatory elements of Disabled Facilities Grant (DFG) legislation and the discretionary elements of the RRO into a single published document. The report will therefore sets out the key recommendations for the policy and seek agreement to adopt the North Yorkshire Housing Assistance and Disabled Facilities Grant Policy for the new authority.
|
Health |
A draft policy was submitted to the LGR Housing board post vesting day. As part of the LGR work, consultation had taken place with representatives from the LGR Housing work stream. A further task |
Lynn Williams, Head of Housing Renewal lynn.williams@northyorks.gov.uk |
Housing Assistance and Disabled Adaptations Policy |
|
21 Feb 2024
|
Full Council |
|
Selby District Local Plan - Revised Regulation 19 (Publication version) draft plan for public consultation
|
Yes |
To seek approval to consult on a revised Publication Local Plan for the former Selby district area to fulfil the requirements of Regulation 19 of the Town and Country Planning (Local Planning) (England) Regulations 2012 (as amended).
|
Executive Member
Open to Business |
Correspondence and meetings |
Caroline Skelly, Planning Policy Manager caroline.skelly@northyorks.gov.uk |
Selby District Local Plan - Revised Regulation 19 (Publication version) draft plan for public consultation |
|
21 Feb 2024
|
Full Council |
|
Submission of the New Settlement (Maltkiln) Development Plan Document
|
Yes |
To reaffirm approval of the submission of the New Settlement (Maltkiln) Development Plan Document to the Secretary of State for independent examination in accordance with Town and Country Planning (Local Planning) (England) Regulations 2012 (as amended)
|
Executive Member Open to Business |
Correspondence and meetings |
Tracey Rathmell, Head of Delivery and Infrastructure tracey.rathmell@northyorks.gov.uk |
Submission of the New Settlement (Maltkiln) Development Plan Document |
|
21 Feb 2024
|
Full Council |
|
Second Homes Council Tax premium
|
Yes |
To consider the introduction of a premium as previously approved by Council in principle in February 2023
|
N/A |
|
Louise Heaps sherri.williams@northyorks.gov.uk |
Second Homes Council Tax premium |
|
21 Feb 2024
|
Full Council |
|
Council Pay Policy
|
Yes |
Council pay policy to make recommendation to full council.
|
Management Board and Group Leaders |
Meetings and emails |
Trudy Forster, Assistant Chief Executive - HR & Business Support trudy.forster@northyorks.gov.uk |
Council Pay Policy |
|
21 Feb 2024
|
Full Council |
|
Decision on whether to proceed with a Community Governance Review of Dishforth Parish Council
|
No |
To present draft Terms of Reference for a community governance review of Dishforth Parish Council and to make recommendation on whether to proceed with a community governance review
|
|
|
Elizabeth Jackson 01423 556409 |
Decision on whether to proceed with a Community Governance Review of Dishforth Parish Council |
|
22 Feb 2024
|
Assistant Director - Environmental Services & Climate Change |
Executive Member for Managing our Environment
|
Changes to Services to be delivered by Yorwaste Ltd using the ‘Teckal’ Procurement Exemption
|
Yes |
To award additional services to Yorwaste Ltd in accordance with Regulation 12 of the Public Contract Regulations 2015. The inclusion of the processing of green waste for Ryedale, Scarborough and Selby localities and the provision of waste transfer stations within Scarborough locality for the acceptance of dry mixed recyclables and the bulking up and haulage of the recyclables to a material recycling facility for processing.
|
Internal Legal/Finance |
Meetings/email |
Peter Jeffreys, Head of Service - Waste peter.jeffreys@northyorks.gov.uk |
Changes to Services to be delivered by Yorwaste Ltd using the ‘Teckal’ Procurement Exemption |
|
5 Mar 2024
|
Corporate Director Children and Young People's Services |
Executive Member for Education, Learning & Skills
|
Music Service fees
|
Yes |
To agree the new fees for the Music Service 2024/25 and to agree actions in order to make savings required of the service
|
Not applicable |
|
Ian Bangay, Head of Instrumental Music Service Ian.bangay@northyorks.gov.uk |
Music Service fees |
|
12 Mar 2024
|
Executive Member for Education, Learning & Skills |
Corporate Director Children and Young People's Services
|
High Needs Budget 2024-25
|
Yes |
To agree the High Needs Budget for 2024-25, setting out the financial pressures and funding available for expenditure that fall within the High Needs Block of the Dedicated Schools Grant.
|
|
|
Howard Emmett howard.emmett@northyorks.gov.uk |
High Needs Budget 2024-25 |
|
15 Mar 2024
|
Corporate Director of Health and Adult Services |
Executive Member for Health & Adult Services
|
Transformation of Adult Social Care Brokerage
|
Yes |
To approve the implementation of an e-brokerage system and a phased service review enabling long term transformation
|
N/A |
N/A |
Michael Rudd, Head of Housing Marketing Development (Commissioning), Health and Adult Services michael.rudd@northyorks.gov.uk 01609 535347 |
Transformation of Adult Social Care Brokerage |
|
19 Mar 2024
|
Executive |
|
Provision of Internal Audit, Counter Fraud and Related Governance Services
|
Yes |
To approve a new long term service agreement (10 years with 5 year extension) for internal audit and related services
|
Audit Committee |
A report is scheduled for presentation to Audit Committee on 10 December 2023 |
Karen Iveson, AD Finance incl. Pension Fund karen.iveson@northyorks.gov.uk |
Provision of Internal Audit, Counter Fraud and Related Governance Services |
|
19 Mar 2024
|
Executive |
|
Future arrangements for the Harrogate and Rural Alliance
|
Yes |
To seek approval for the continuation of the Harrogate and Rural Alliance. To approve the updated operating model. To agree the proposed legal agreement (S113) and the updated partnership agreement.
|
NHS Commissioners and Providers |
Correspondence, meetings and Council website |
Chris Watson chris.watson@northyorks.gov.uk |
|
|
19 Mar 2024
|
Executive |
|
Housing Strategy 2024 to 2029
|
Yes |
To seek approval from the Executive to adopt the Housing Strategy 2024 to 2029.
|
The Housing Strategy has been subject to a broad consultation from 2 October to 11 December 2023. A programme of consultation has been undertaken with key partners and stakeholders, Registered Providers, Government agencies (such as Homes England) the Council’s tenants and residents, and other key Council services so that the Strategy can be honed to ensure that it is relevant, ambitious and deliverable. |
Has been completed in line with above. |
Hannah Heinemann, Head of Housing Delivery and Partnerships hannah.heinemann@northyorks.gov.uk |
Housing Strategy 2024 to 2029 |
|
19 Mar 2024
|
Executive |
|
Department for Education (DfE) Grant - Financial Support for Local Authorities Supporting Maintained Schools in Financial Difficulty
|
Yes |
• Local
Authority acceptance of the Department for Education (DfE) Grant
funding of £972,188 in respect of Financial Support for Local
Authorities Supporting Maintained Schools in Financial
Difficulty.
|
The local authority will consider the allocation of the grant funding on a case-by-case basis against eligibility requirements that are deemed to be appropriate and objective criteria for determining grant funding allocations to individual local authority-maintained schools. |
No formal consultation process is required by the DfE on the utilisation of the grant however the local authority will proactively engage with relevant stakeholders in determining the allocation of the grant funding to individual local authority-maintained schools. |
Howard Emmett howard.emmett@northyorks.gov.uk |
Department for Education (DfE) Grant - Financial Support for Local Authorities Supporting Maintained Schools in Financial Difficulty |
|
19 Mar 2024
|
Executive |
Corporate Director Children and Young People's Services
|
Delivering Better Value in SEND – Acceptance of Grant Allocation from the Department for Education
|
Yes |
North Yorkshire Council has been participating in the Delivering Better Value in SEND programme, sponsored by the Department of Education through 2023. 52 other local authorities have participated in the programme, which is intended to identify opportunities to improve outcomes for children and young people with SEND and support local authorities in improving the financial sustainability of their high needs budgets. All authorities within the programme are entitled to apply for an implementation grant of up to £1 million to support the delivery of a change programme. A grant application of £1 million has been submitted – this will be assessed by the DfE, and at this stage we cannot say if the grant application will be successful. However, because the time availability to deploy the grant is restricted, we are planning for all eventualities – and this report will outline the considerations in whether North Yorkshire should accept the grant allocation, if such an offer is forthcoming
|
The change
programme contained in the grant application has been the subject
of extensive discussion and consultation with key stakeholder
groups, including Schools Forum and the High Needs Funding Sub
Group, the five locality boards, parent and carer representatives,
health sector partners and school headteacher networks. |
|
Martin Surtees, Finance Project Officer martin.surtees@northyorks.gov.uk |
Delivering Better Value in SEND – Acceptance of Grant Allocation from the Department for Education |
|
19 Mar 2024
|
Executive |
|
UK Shared Prosperity Fund and Rural England Prosperity Fund – 2024/25 delivery plan
|
Yes |
To outline delivery of the UK Shared Prosperity Fund and Rural England Prosperity Fund to the end of the 2023/24 financial year and to gain approval for the delivery programme of the 2024/25 financial year.
|
UKSPF Local
Partnership Group |
Through our regular meetings with the Partnership group |
Mark Kibblewhite, Senior Policy Officer, Economic Growth mark.kibblewhite@northyorks.gov.uk |
UK Shared Prosperity Fund and Rural England Prosperity Fund – 2024/25 delivery plan |
|
19 Mar 2024
|
Executive |
|
Boroughbridge High School, Boroughbridge – Proposal to remove Sixth Form Provision
|
Yes |
To seek approval to publish Statutory Proposals to change the age range at Boroughbridge High School, effective from 31 August 2024, by ceasing the Sixth Form Provision.
|
Parents, Staff, Governors, Primary Feeder Schools, Local Secondary Schools, Local Elected Members, Town and parish councils, MP and other local stakeholders. |
Consultation ran from 19 January to 1 March
2024. Consultation document issued to consultees and available on
NYC website. |
John Lee, CYPS Strategic Planning Officer john.s.lee@northyorks.gov.uk |
Boroughbridge High School, Boroughbridge – Proposal to remove Sixth Form Provision |
|
19 Mar 2024
|
Executive |
|
Redeployment of land to the north and south of Crosshills Lane, Selby
|
Yes |
To approve the proposed redeployment of the property
|
Executive members and Management Board at the informal Executive meeting held on 8 June 2021 |
|
Philip Cowan, Non-Operational Property Manager, NYCC Property Services Philip.Cowan@northyorks.gov.uk |
|
|
19 Mar 2024
|
Executive Member for Education, Learning & Skills |
Corporate Director Children and Young People's Services
|
DfE Teachers Pay Additional Grant (Special Schools and Pupil Referral Units) – Allocation Methodology
|
Yes |
To consider the proposed funding allocation methodology for the DfE Teachers Pay Additional Grant funding to special schools and academies and pupil referral units for the 2023/24 and 2024/25 financial years. To approve the recommendation in respect of the funding allocation methodology to be used for the allocation of the grant to the special schools and academies and pupil referral units operating within North Yorkshire.
|
Local authority maintained special schools and academies and pupil referral units within North Yorkshire |
Consultation
document with e-response link e-mailed to consultees within North
Yorkshire |
Howard Emmett howard.emmett@northyorks.gov.uk |
DfE Teachers Pay Additional Grant (Special Schools and Pupil Referral Units) – Allocation Methodology |
|
12 Apr 2024
|
Director of Public Health |
Corporate Director of Health and Adult Services, Executive Member for Health & Adult Services
|
Contract for the Provision of Primary Care Services
|
Yes |
To seek approval for the procurement of a new contact for the provision of Primary Care Services.
|
No formal consultation, but an engagement process will be carried out |
An engagement process and meetings with interested parties |
Naomi Smith, Programme Manager, Strategic Resources naomi.smith@northyorks.gov.uk |
Contract for the Provision of Primary Care Services |
|
16 Apr 2024
|
Executive |
|
Annual Review of Member Champions
|
No |
Annual Review of Member Champions
|
Leader |
Emails |
Daniel Harry, Democratic Services and Scrutiny Manager daniel.harry@northyorks.gov.uk |
Annual Review of Member Champions |
|
16 Apr 2024
|
Executive |
|
Proposed extra care housing scheme
|
Yes |
To approve funding to support the development of an extra care housing scheme in Whitby. To review the proposed scheme and outcome of the procurement.
|
|
|
Michael Rudd, Head of Housing Marketing Development (Commissioning), Health and Adult Services michael.rudd@northyorks.gov.uk |
|
|
16 Apr 2024
|
Executive |
|
Amendments to the Council’s Constitution
|
Yes |
Consideration of
proposed amendments to the Council’s Constitution for
recommendation to full Council.
|
Relevant NYC
Officers and Members |
Correspondence and meetings |
Moira Beighton moira.beighton@northyorks.gov.uk |
|
|
15 May 2024
|
Full Council |
|
Housing Strategy 2024 to 2029
|
Yes |
To seek approval from Full Council to adopt the Housing Strategy 2024 to 2029.
|
The Housing Strategy has been subject to a broad consultation from 2 October to 11 December 2023. A programme of consultation has been undertaken with key partners and stakeholders, Registered Providers, Government agencies (such as Homes England) the Council’s tenants and residents, and other key Council services so that the Strategy can be honed to ensure that it is relevant, ambitious and deliverable. It has also been presented to Executive on 19 March 2024. |
Has been completed in line with above. |
Hannah Heinemann, Head of Housing Delivery and Partnerships hannah.heinemann@northyorks.gov.uk |
Housing Strategy 2024 to 2029 |
|
15 May 2024
|
Full Council |
|
Amendments to the Council’s Constitution
|
No |
Consideration of
proposed amendments to the Council’s Constitution recommended
by the Executive.
|
Relevant NYC
Officers and Members |
Correspondence and meetings |
Moira Beighton moira.beighton@northyorks.gov.uk |
|
|
28 May 2024
|
Executive |
|
Q4 Performance Monitoring and Budget Report
|
Yes |
Q4 Performance Monitoring and Budget report including: Revenue Plan; Capital Plan/ Treasury Management and Prudential Indicators
|
Management Board |
Meetings |
Gary Fielding, Corporate Director of Resources gary.fielding@northyorks.gov.uk |
Q4 Performance Monitoring and Budget Report |
|
18 Jun 2024
|
Executive |
|
North Yorkshire Joint Health and Wellbeing Strategy
|
Yes |
To consider the
proposed North Yorkshire Joint Health and Wellbeing Strategy and
recommend it for adoption to the Council.
|
•The public
and partners |
In terms of the
public and partners, a period of public consultation is planned for
autumn/winter 2023. |
Louise Wallace, AD Health and Integration louise.wallace@northyorks.gov.uk |
North Yorkshire Joint Health and Wellbeing Strategy |
|
12 Jul 2024
|
Corporate Director of Health and Adult Services |
Executive Member for Health & Adult Services
|
Specialist Care Approved Provider List
|
Yes |
To agree an additional Approved Provider List to ensure commissioning from care providers of specialist care.
|
People with Lived
Experience, via community groups representing people who may need
access to specialist care providers. |
The exact detail of how the consultation process will be managed is still to be developed, however, it is anticipated that several engagement events will be held both in-person and virtually to gain the views of people. |
Steven Crutchley, Service Development Manager Email: Steven.Crutchley@northyorks.gov.uk/Tel No: 01609 532518 |
Specialist Care Approved Provider List |
|
17 Jul 2024
|
Full Council |
|
Annual Overview and Scrutiny Report 2023/24 - A review of the work of overview and scrutiny committees in 2023/24 and looking ahead to the work that will be undertaken in 2024/25
|
No |
Approve the annual report of the Council’s six thematic overview and scrutiny committees
|
Scrutiny Board |
Email distribution of the final draft of the report to the Chairs of the Council’s six thematic overview and scrutiny committees |
Christine Phillipson, Democratic Services & Scrutiny Officer, Daniel Harry, Democratic Services and Scrutiny Manager daniel.harry@northyorks.gov.uk; christine.phillipson@northyorks.gov.uk, |
Annual Overview and Scrutiny Report 2023/24 - A review of the work of overview and scrutiny committees in 2023/24 and looking ahead to the work that will be undertaken in 2024/25 |
|
24 Jul 2024
|
Full Council |
|
North Yorkshire Joint Health and Wellbeing Strategy
|
No |
To adopt the
North Yorkshire Joint Health and Wellbeing Strategy.
|
•The public
and partners |
In terms of the
public and partners, a period of public consultation is planned for
autumn/winter 2023. |
Louise Wallace, AD Health and Integration louise.wallace@northyorks.gov.uk |
North Yorkshire Joint Health and Wellbeing Strategy |
|
20 Aug 2024
|
Executive |
|
Q1 Performance Monitoring and Budget Report
|
Yes |
Q1 Performance Monitoring and Budget report including: Revenue Plan; Capital Plan; Treasury Management and Prudential Indicators
|
Management Board |
Meetings |
Gary Fielding, Corporate Director of Resources gary.fielding@northyorks.gov.uk |
Q1 Performance Monitoring and Budget Report |
|
13 Nov 2024
|
Full Council |
|
Local Transport Plan Approval
|
Yes |
To recommend the draft Local Transport Plan for approval before being passed to he Mayoral Combined Authority for recommendation and approval
|
Executive, Transport, Economy, Environment and Enterprise Overview & Scrutiny Committee and all Area Constituency Committees |
Various committees, informal member working groups, public consultation and public and stakeholder engagement. |
Louise Neale louiseanne.neale@northyorks.gov.uk |
Local Transport Plan Approval |
|
19 Nov 2024
|
Executive |
|
Q2 Performance Monitoring and Budget Report
|
Yes |
Q2 Performance Monitoring and Budget report including: Revenue Plan; Capital Plan; Treasury Management and Prudential Indicators
|
Management Board |
Meetings |
Gary Fielding, Corporate Director of Resources gary.fielding@northyorks.gov.uk |
Q2 Performance Monitoring and Budget Report |
Should you wish to make representation as to the matter being discussed in public please contact Daniel Harry
Email: (daniel.harry@northyorks.gov.uk) Tel: 01609 533531.